Key Responsibilities:

 

• Communication Support: Manage email correspondence to ensure timely and professional communication with clients, partners, and team members.

 

• Program/Event Coordination: Assist in the planning, organization, and execution of programs and events, including setup and coordination on the day of the event.

 

• Scheduling Meetings: Coordinate meetings, including scheduling, sending reminders, and preparing necessary materials.

 

• Proposal Development: Assist in developing comprehensive proposals to support business growth and client engagement.

 

• Invoicing and Financial Management: Handle invoicing tasks and assist with financial record-keeping.

 

• Website Management: Update and maintain the organization's website with current events, news, and content.

 

• Service Agreements: Complete and manage service agreements with clients and partners.

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• Contracts and Insurance: The role involves meticulously reviewing contracts to ensure compliance and accuracy, as well as managing insurance matters.

 

• Information Research: Conduct research to support projects, proposals, and strategy development.

 

• Data Management: Organize and manage data, ensuring accuracy and accessibility.

 

• Event Support: Provide on-site support during events, including coordination and setup.

 

• Social Media Content Creation: Develop and publish engaging content across social media platforms.

 

• Video Recording: Record events and create video content for marketing and archival purposes.

 

• Mailing: Handle the mailing of books and other materials to clients or partners.

 

• Procurement Assistance: Assist in ordering necessary items and managing inventory.

 

• Marketing Material Development: Create visually appealing marketing materials to support promotional activities.

 

• Event Sales Support: Assist with the sale of books/products during events, ensuring a smooth transaction process for customers.

 

Skills and Qualifications:

• Bachelor’s degree in any field. 

• Proven experience in administrative support, marketing, or a related field.

•  Excellent written and verbal communication skills.

•  Strong organizational and time-management abilities.

•  Proficiency in digital tools and software for scheduling, data management, and design (e.g., MS Office, Adobe Creative Suite).

•  Creative thinking with attention to detail in designing products and marketing materials.